The English version of this text is intended to assist the reader’s understanding, but is not legally binding. The official German version is below.
Responsible body under data protection law
Data protection officer
Introductory notice
Unless otherwise stated on the respective websites, personal data is gathered as follows
Provision of the website and creation of log files
1.1 Description and categories of data
Should you access this or other websites, you transfer data to our web server via your browser. The following data is temporarily recorded in a log file whilst a connection is established:
The processing of the data in this log file takes place as follows:
1.2. Purpose
The temporary storage of the IP address by the system is necessary in order to deliver the website to the computer of the user. For this purpose, the IP address of the user must remain saved for the duration of the session.
Saving in a log file takes place in order to ensure the functional capability of the website. In addition, the data enables us to optimize the website and to ensure the security of our IT systems. IP addresses contained in the log entries are not combined with other data inventories, unless there are concrete indicators of a disruption to the correct operation.
The recording of active network components also enables us to ensure the security of the IT systems.
These purposes also represent our legitimate interest in the data processing in accordance with Article 6 Paragraph 1 Letter f) GDPR.
1.3. Legal basis
The legal basis for the temporary storage of the data and log files is Article 6 Paragraph 1 Letter f) GDPR.
1.4. Recipients
Should criminal investigations be initiated due to attacks against our IT systems, the data named under 4.1.1 and log files can be passed on to state investigative bodies (for example the police, criminal prosecution authorities).
The same applies if relevant authorities and/or courts make inquiries of the University and we are obliged to respond to these.
1.5. Storage duration
The data will be deleted once it is no longer necessary for the purpose for which it was gathered. In case of the recording of data for provision of the website, this is the case when the respective session has come to an end.
The storage of the data in log files is anonymized after seven days. This takes place by means of shortening the IP addresses.
1.6. Consequences of non-provision, right of objection and correction
The recording of data for provision of the website and the storage of data in log files is absolutely necessary in order to operate the website. Users who do not wish for their data to be processed as described can contact the University via alternative channels (by telephone, in written form, in person) in order to receive corresponding information or carry out actions.
3.1.Description and categories of data
We use the open source software tool Matomo (previously PIWIK) on our website. The software sets two cookies per visit to the web on the computer of the users:
Should individual pages of our website be accessed, the following data will be saved:
Thereby the software only runs on the servers of our website. User data is only saved there. The data is not passed on to any third parties.
Personal data is only processed temporarily for as long as the full IP address is processed for saving in the storage memory.
4.3.2. Purpose
The processing of the personal data of users enables us to analyze the surfing behavior of our users. By evaluating the gathered data, we are in the position of being able to compile information relating to the use of the individual components of our website. This helps us continually improve our website and its user friendliness. These purposes also represent our legitimate interest in the processing of the data in accordance with Article 6 Paragraph 1 Letter f) GDPR. By means of the anonymization of the IP address, the interest of the users in the protection of their personal data is sufficiently safeguarded.
4.3.3. Legal basis
The legal basis for the temporary processing of the personal data until the shortened IP address is saved is Article 6 Paragraph 1 Letter f) GDPR.
4.3.4. Recipients
None.
4.3.5. Storage duration
The cookie which recognizes users once again is valid for 13 months. The content does not enable the person of the user to be traced.
The session cookie is valid for 30 minutes.
As the IP address is already saved in shortened form, it no longer allows any connection to be made to the person of the user.
4.3.6. Consequences of non-provision, right of objection and correction
Cookies are saved on the computer of the user and transferred from this to our site. Therefore, you as the user also have full control over the use of cookies. By altering the settings in your web browser, you can deactivate or restrict the transfer of cookies. Cookies which have already been saved can be deleted at any time. This can also take place automatically. Should cookies be deactivated for our website, it may be the case that not all of the functions of the website can be used in full.
Our website observes the “do not track” setting in your browser. Should your browser not offer a “do not track setting” and should you not agree to the storage and evaluation of your access data by Matomo, please click on the text in bold below in order to deposit the Matomo deactivation cookie in your browser.
You have the right to receive information from the university concerning the data saved in relation to your person and/or to have incorrectly saved data corrected.
In addition, you have the right to deletion or to have the processing restricted or to object to the processing.
For this purpose, please contact the data protection officer of the University of Stuttgart via E-Mail.
You have the right to complain to the supervisory authority, should you be of the opinion that the processing of the personal data relating to you breaches legal regulations.
The competent supervisory authority is the State Data Protection and Freedom of Information Officer of Baden-Württemberg – Landesbeauftragte für den Datenschutz und die Informationsfreiheit Baden-Württemberg.
On our website, components of various third-party providers are used in order to provide additional content. For example, these include YouTube and Vimeo videos, as well as share and like buttons of social media platforms.
If we were to directly integrate the social medial elements made available by the third-party providers into the website, then when loading the website in which they are integrated, the URL of the website which has just been loaded, the IP address and any other information (for example browser type) would be transferred to the third-party provider and cookies may be set by the third-party provider also. This would also happen if you are not registered with the third-party provider or are a member of it.
If you were also logged into the third-party provider when accessing the website, it would be able to assign additional information to your user account (for example which video you are accessing, which commentary you submit and what information you share etc.).
Therefore, it is the case that social media elements of third-party providers are not directly integrated into our websites. Rather, solutions are used which only establish a connection to the server of the third-party provider once the social element has been intentionally clicked on and only then is the associated data processing carried out.
Please bear in mind that the data processing which is carried out as a result is outside of the area of control of the university and the data protection provisions of the third-party providers must be observed.
You can find some of the data protection provisions here:
Should you not agree to data processing by the third-party provider as described above, please do not click on the social media element.
http://www.google.com/intl/de/policies/privacy/
https://www.facebook.com/policy.php